Statutory compliance and evidence
Every statutory obligation as a scheduled task with a named owner, a due date, and a risk rating, building the evidence record as the work is done.
The estate operating system for education, built around the DfE framework.
Software your site team will actually use. Evidence your board can rely on.
Watch one task become evidence
A weekly fire alarm call point test falls due. The task is already on the site manager's list: scheduled, owned, and risk rated, with its statutory flag set. They run the test, photograph the panel, and record the result against the task. The completion lands in the Evidence Store with its expiry tracked, and the Compliance Register updates the site's fire safety position at the same moment. The record builds as the work is done.
The task
The completion
The evidence
The position
The task
Weekly fire alarm call point test: scheduled, owned, risk rated, statutory flag set
The completion
Test run, panel photographed, result recorded against the task
The evidence
The completion lands in the Evidence Store with its expiry tracked
The position
The Compliance Register updates the site's fire safety position at the same moment
| Module | What it does |
|---|---|
| The task | Weekly fire alarm call point test: scheduled, owned, risk rated, statutory flag set |
| The completion | Test run, panel photographed, result recorded against the task |
| The evidence | The completion lands in the Evidence Store with its expiry tracked |
| The position | The Compliance Register updates the site's fire safety position at the same moment |
EstatesBase
My tasks
Completed
Evidence
Task list
Search
Task
Owner
Risk
Scheduled
Weekly fire alarm call point test
Site manager
Statutory
Today
Monthly emergency light flick test
Site manager
Statutory
Fri
Water temperature checks
Caretaker
Statutory
Mon
External door repair
Contractor
Routine
Next week
Roof inspection follow-up
Estates lead
High
Overdue
What the platform holds, and why it is built the way it is
EstatesBase holds an education estate as one working record. The nine areas below are views onto that record, not separate products. What sits underneath them is a platform built around the DfE framework and configured to your own estate, so the compliance, the condition and the asset picture are one record from the first day, not three systems stitched together later.
Risk and safety management
Risk assessment, incident reporting, inspection, and safety workflow on one platform, with high and critical findings escalated automatically.
Asset, condition and maintenance
The asset base, its condition, and the work done on it, held together: planned programmes and a reactive helpdesk against the same asset record.
People and capability
Training, competency, and clearance held as live records, with the organisational capability position rolled up for the board.
Insight and reporting
What the data says, and whether the data can be trusted: performance, benchmarking, maturity, and annual return compilation, on a tamper-evident audit trail.
Governance and board assurance
Who is accountable, what the board has approved, and what the evidence supports, on one surface.
Sustainability and net zero
Energy, decarbonisation, and the estate's digital position held as working records.
Projects and investment planning
Capital work and the money behind it: project lifecycles, multi-year budgets, and whole life cost comparisons.
Set-up, access and data
Getting the organisation onto the platform and keeping control of who can do what.
Built around the framework, configured to your estate
Built around the framework, not bolted onto it. The compliance tasks are derived from the DfE framework and current law, each one traceable to the duty it discharges, rather than a generic checklist relabelled for schools. The platform is kept current against the wider canon of published DfE guidance as it grows.
Configured to your estate. The whole organisation runs on one record, across organisation, cluster, site, building and spaces, with the levels you do not use kept out of sight. Each person sees the sites and the level they work at. Answer a set of questions about your estate at set-up and the obligations that apply switch on, before you load a single asset.
Condition data that becomes operational. Import a surveyor's condition report and the estate's assets and their identified issues become live records, on the DfE elemental structure and the A to D grade the framework expects. From there the work is tracked, the budget is managed, and the annual return evidence builds as you go.
Compliance and maintenance on one spine. A preconfigured set of statutory tasks and planned maintenance runs against the same asset record, classified through twelve compliance streams an estates manager recognises, so the whole picture reads through one set of headings.
EstatesBase was designed with the people who run education estates, and tested with real trusts and colleges, so the system fits how the work is done.
The framework has a calendar
From autumn 2026, every Responsible Body (the trust, governing body, local authority, or proprietor accountable for the estate) will be asked to make a light touch annual return, confirming how it is meeting the School Estate Management Standards (Education Estates Strategy, Department for Education, February 2026). The return is the near obligation, and it is deliberately light touch.
The larger change comes after it. From autumn 2028, the Department for Education replaces the Condition Improvement Fund with a programme that allocates maintenance funding on evidence, without full bids. Access to capital shifts towards the organisations that can show their estate's condition from their own current data. Compliance is where most organisations start, because it is the obligation in front of them. The funding case is why the record matters strategically.
EstatesBase holds that record as a working record. The compliance position, the condition data, and the asset base accumulate day by day, from the tasks people complete, and the annual return is compiled from them rather than assembled for the occasion. How the platform maps to the framework, date by date, is on the DfE framework page.
The full rate card is published, with what it includes and what it does not, on the Pricing page.
Book a Consultation: see EstatesBase working, from a site team phone to the board view, and talk through how it would work in your organisation.
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