Risk and safety management
Risk assessment, incident reporting, inspection, and safety workflow on one platform. Assessments run on a live five by five likelihood and severity matrix with initial and residual scoring; high and critical findings escalate automatically with acknowledgement deadlines; anyone with a login can report an incident. The safety record extends beyond estates into educational visits, work placements, and display screen equipment, and a published portal gives staff read access to approved risk assessments without giving them the system.
What is in this area
Risk Assessments
Risk assessment workspace: live 5 by 5 likelihood and severity matrix with score banding; register of assessments with hazard, site, area, initial and residual scores, next review, and status; multi-hazard assessments group several hazards in one record; bulk review
Risk Findings
Escalation register: high and critical findings auto-escalate with an acknowledgement SLA; closure is permanent, requires a documented reason, and cannot be reopened; feeds the governance risk register
Risk Assessment Templates
Reusable template assessments: save a good assessment as a template, start a new one from it, and adapt it; site-scoped creation and retire control
Published Risk Assessments
Read-only portal of approved risk assessments published by the health and safety team, filterable by site and by fifteen hazard categories, with PDF download for briefing records
Cyber Security Risk
Dedicated cyber risk view on the same matrix engine, scoped to cyber hazards
Physical Security Risk
Dedicated physical security risk view on the same matrix engine
Incident Reporting
Open incident reporting form usable by anyone with a login: incident types with RIDDOR categories marked, severity scale, date, and narrative fields
My Reports
The reporter's own incident submissions with status tracking
Health and Safety Overview
Rolling twelve month position: incidents, RIDDOR candidates, high and red risks, open corrective actions, inspections, visits awaiting approval; a board pack PDF export
Inspections
Template-driven inspections with inspector, site and area, percentage score, RAG outcome, and follow-up actions; analytics and schedule views
Off Site Visits
Educational visits workflow: categories from routine local through residential, overseas, and adventurous activity; approval lifecycle; leader assignment; a dashboard for the visits coordinator
Toolbox Talks
Record of delivered toolbox talks with topic, date, site, location, attendees, and notes
Positive Observations
Leading indicator log: good practice spotted, near misses avoided, proactive fixes, categorised and site-scoped
DSE Assessments
Display screen equipment self-assessment questionnaire with a derived outcome grade
Incident Hotspots
Anonymised incident concentration by location to target proactive controls; holds no personal data
Work Placements
Employer health and safety declarations for student work placements: issue a self-completion link to the employer; the submission stays pending until approved or rejected internally
Permits to Work
Permit lifecycle across six permit types (hot works, confined space, electrical isolation, roof access, asbestos proximity, working at height) with validity windows and named holders
| Module | What it does |
|---|---|
| Risk Assessments | Risk assessment workspace: live 5 by 5 likelihood and severity matrix with score banding; register of assessments with hazard, site, area, initial and residual scores, next review, and status; multi-hazard assessments group several hazards in one record; bulk review |
| Risk Findings | Escalation register: high and critical findings auto-escalate with an acknowledgement SLA; closure is permanent, requires a documented reason, and cannot be reopened; feeds the governance risk register |
| Risk Assessment Templates | Reusable template assessments: save a good assessment as a template, start a new one from it, and adapt it; site-scoped creation and retire control |
| Published Risk Assessments | Read-only portal of approved risk assessments published by the health and safety team, filterable by site and by fifteen hazard categories, with PDF download for briefing records |
| Cyber Security Risk | Dedicated cyber risk view on the same matrix engine, scoped to cyber hazards |
| Physical Security Risk | Dedicated physical security risk view on the same matrix engine |
| Incident Reporting | Open incident reporting form usable by anyone with a login: incident types with RIDDOR categories marked, severity scale, date, and narrative fields |
| My Reports | The reporter's own incident submissions with status tracking |
| Health and Safety Overview | Rolling twelve month position: incidents, RIDDOR candidates, high and red risks, open corrective actions, inspections, visits awaiting approval; a board pack PDF export |
| Inspections | Template-driven inspections with inspector, site and area, percentage score, RAG outcome, and follow-up actions; analytics and schedule views |
| Off Site Visits | Educational visits workflow: categories from routine local through residential, overseas, and adventurous activity; approval lifecycle; leader assignment; a dashboard for the visits coordinator |
| Toolbox Talks | Record of delivered toolbox talks with topic, date, site, location, attendees, and notes |
| Positive Observations | Leading indicator log: good practice spotted, near misses avoided, proactive fixes, categorised and site-scoped |
| DSE Assessments | Display screen equipment self-assessment questionnaire with a derived outcome grade |
| Incident Hotspots | Anonymised incident concentration by location to target proactive controls; holds no personal data |
| Work Placements | Employer health and safety declarations for student work placements: issue a self-completion link to the employer; the submission stays pending until approved or rejected internally |
| Permits to Work | Permit lifecycle across six permit types (hot works, confined space, electrical isolation, roof access, asbestos proximity, working at height) with validity windows and named holders |
Escalation with teeth. Risk findings auto-escalate on severity with acknowledgement SLAs, and closing a finding is permanent: it requires a documented reason and cannot be reopened. A risk register where closure is terminal and evidenced is a governance property, not a convenience feature, and it is not how generic registers behave.
The published risk assessment portal and employer self-completion links for placements bring outside parties into a controlled surface without accounts.
Where intelligence assists in this area
Draft with AI (within Risk Assessments). A control that drafts a risk assessment starting point for the assessor to complete. The system drafts or flags; a named person reviews and decides; nothing stands until they do.
The whole intelligence family, and how every member of it works the same way, is gathered on the capabilities overview.
What happens when a risk assessment finds a high or critical risk?
The finding escalates automatically into the risk findings register with an acknowledgement deadline. Closing a finding is permanent: it requires a documented reason and cannot be reopened, and the register feeds the governance risk register.
Who can report an incident?
Anyone with a login, through an open incident reporting form: incident types with RIDDOR categories marked, a severity scale, date, and narrative fields. Reporters track their own submissions, with status, in My Reports.
How do staff see approved risk assessments without a system account?
Through the published risk assessments portal: a read-only surface of assessments published by the health and safety team, filterable by site and by fifteen hazard categories, with PDF download for briefing records.
Bringing outside parties into a controlled surface without accounts, from this area's published portal and employer self-completion links to the staff portal itself, is described in Set-up, access and data. Set-up, access and data
The board-facing half of the escalation record, immutable sign-off, sits in Governance and board assurance. Governance and board assurance
Risk register
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